Import Permits by Email

Where am I?

1. Start Work Order
2. Add Permit(s)
3. Measure Load(s)
4. Add Pilots and Drivers
5. Upload to TESS
6. Complete Job

You can import Permit PDFs directly by emailing them in.

Send from RAVs

The best starting point is RAVs.

1. In RAVs, search for the Work Order.
2. Highlight all related permits in the list.
3. Right click and select Send Copy of Selected Permits.
4. In the popup window, select the Email checkbox.
5. Send the permits to imports@trafficescortwardens.com.

RAVs permit list and send option.

Email option for sending selected permits.

RAVs will email the permits, and the system will use best efforts to import permit details into the Loads section of AppSheet. This may include permit number, regos, expiry dates, dimensions, axles and special conditions.

Check the result

Once processing succeeds or fails, you will receive an email notification.

Open the Work Order and check the permit details. If they are incorrect, manually change them and save the Permit again in AppSheet.

The import also adds axle dimensions to the permit in AppSheet. Check those axles as well.

Warning

If you change the Permit, then change the Axle Configuration in AppSheet and save the permit, AppSheet will delete the existing axles.

Re-sending a permit

If you send the same permit again, it will not be imported.

To force it to import again, manually send the permit as a PDF attachment and use the word Overwrite in the subject line.

You can also send permits from your own email address, although the source recommends sending them from RAVs. RAVs will only send paid permits.