Import permits by email

Daily workflow

1. Start Work Order
2. Add Permit(s)
3. Measure Load(s)
4. Add Pilots and Drivers
5. Upload to TESS
6. Complete Job

Permit PDFs can be imported directly by email. Sending them from RAVS is the preferred method.

Send permits from RAVS

1. In RAVS, search for the Work Order.
2. Highlight all related permits.
3. Right-click and select Send Copy of Selected Permits.
4. In the pop-up window, select Email.
5. Send the permits to imports@trafficescortwardens.com.

You can include multiple permits in the same email.

Select the permits and choose the send option

Select Email and send the permits to the import address

The system processes the attached PDFs and adds recognised details to the Permits section of the Work Order. This may include permit numbers and dates, vehicle registrations and expiry dates for WA plates, permitted dimensions, axle spacings and special conditions.

Review the imported permits

You will receive an email advising whether the import succeeded or failed.

1. Open the Work Order.
2. Scroll to Permits.
3. Select the permit you want to review.
4. Compare the imported details with the original permit PDF.
5. Correct any missing or incorrect details, then save the permit.

Imported permits attached to the Work Order

Permit details after import

Axle spacings are normally imported unless the permit is for a low loader or an 8-tyre-per-axle configuration. Check platform axle spacings carefully.

Changing the axle configuration resets axle spacings

If you edit the permit and change the Axle Configuration, the saved axle spacings will be reset. Re-enter and check the spacings before saving.

View the Permit PDF

You can view the PDF permit that has been imported.

1. Open the Work Order.
2. Scroll to Permits.
3. Select the permit you want to review and click on the PDF icon next to the Permit Number.
4. The Permit will be dislplayed to you. 5 Click on the partially hidden Done button to return to AppSheet

Link to the PDF Permit

View of the PDF Permit

Import the same permit again

A permit that has already been imported will normally be skipped. To replace it:

1. Create a new email from your work address.
2. Attach the permit PDF.
3. Put Overwrite and the Work Order number in the subject, for example Overwrite WO0104759.
4. Send it to imports@trafficescortwardens.com.

You may also send permit PDFs from your own authorised email address. RAVS remains the preferred method and sends only paid permits.